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What is outlook 2016 indexing how to#
What is outlook 2016 indexing archive#
What is outlook 2016 indexing mac#

I've reinstalled the whole 2016(32-bit) suite and re-synchronized the mailbox, but the same issues are surfacing. Searches are taking forever and will either ask to pull down more messages from the server, or just display "No Results". or they don't have good routing.Īnyway, the user in question has about a ~12gb mailbox and has started to have weird Outlook 2016 searching issues about a week and a half ago. Majority of users don't have issues except the ones with the larger PST/OST mailboxes because I think Intermedia's servers suck.

Outlook uses spotlight and modifies spotlight with its custom plug in to handle the data format for Outlook data when it's stored on the local disk.We host our exchange from Intermedia and its been ok so far. There will be lots of other things to try to attack the "bad luck" case above like emptying the mail cache (which tell spotlight to forget all the results and causes all the mail to be redownloaded from the server that it thinks it needs a local cache), but doesn't address the fundamental mechanism for search. If this is the case, you should be able to find other things like file name search that are broken or Disk Utility telling you that the disk needs repair / erase / reinstallation.

What is outlook 2016 indexing mac#

Your Mac has storage or stability issues with the filesystem or spotlight in general.

This just was bad luck and the index stopped one time and you won't have to run the repair tool again in a day or week or month.

The mail that user has (some attachment, some calendar invite, some mail) is corrupt and if you find and delete those specific data files - the indexer will stop crashing or being corrupt or incomplete.

What is outlook 2016 indexing how to#

The importer that Outlook adds to the system so that spotlight knows how to index mails is broken / crashy / and needs an update.When you're sure the online search works and the local search is failing, you can be sure of one of four things: Validate that the search fails in Outlook and in spotlight and then works in both immediately (or after 5 minutes if your outlook store is large and indexing into spotlight takes more than a minute to complete).If you can't find it on Micsosoft's servers - then the mailbox content itself has issues. Validate that search works for us in the online version of outlook (we use O365 for our exchange servers so YMMV if you don't).Again this is a rather drastic measure and may take a few hours to rebuild. If you suspect that there is a more severe issue with Spotlight, have a look at this answer on how to reset Spotlight completely. See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.Īfter that macOS will rebuild the index for that folder, which will take a while (up to an hour approximately) depending on your Mac's speed and the size of your Outlook database. You must perform this step for any additional profile folders you have. Once added, remove the folder, and Spotlight will re-index the folder. ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/ĭrag the "Main Profile" folder to the Privacy tab. Copy and paste the following location into the "Go to the folder:" dialog box and select Go: Quote from the Microsoft support article :Ĭhoose Apple menu, then System Preferences, and then Spotlight.Ī. Therefore, I would recommend to everybody to first try this method. This is a much less intrusive solution, takes about 20 minutes of rebuild time, and often works. The link provided by OP has apparently been updated and now suggests to reset the Spotlight index for the Outlook folder.

Most answer here are rather heavy-handed.

What is outlook 2016 indexing archive#

To free some disk space you may want to archive or delete this. ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/ will contain backups of your previous database.In my case this took about 2–3 hours on a speedy MacBook Pro. Outlook is now forced to restore its database and rebuild the index, etc. Outlook will prompt you to repair your database.to the Desktop (to keep it around until the restore is successful) Go to the folder ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Data (in Finder you can press cmd+ shift+ G to get there).In my case, I finally found that " alternative method 6" from that guide worked. This website seems to have the most comprehensive guides for troubleshooting this. With Mojave & Outlook 2019, however, I had to try many other methods. With previous version I had success with the Repair tool that you mention.

Outlook and macOS's Spotlight (the indexing app) have notorious problems working together.